INSTRUCTIONS FOR CREATING A POSTER FROM A POWERPOINT FILE

Tony Wong, w/ comments by Jeff Newman


>     Here, as best as I can reconstruct, is how to create a PS file in
> powerpoint that can be printed on the poster printer.  Maybe Jeff can
> correct me if I get something wrong here.
>
> --Tony
>
> 1. Drivers for the poster printer (Designjet 5500 PS) are available at the
> HP website:
>
> http://www.hp.com/
>
> For Windows 95, I used the Postscript driver 1.0:
>
> Dowload the executable, unpack it, then use the "Add Printers..." function
> in the Printers folder to install the driver.  Set it up so that it prints
> to a file by default.
>
> 2. Under "Properties" menu for the printer, set the following defaults:
>
>     a) "PostScript" tab: output format should be "Archive"

This does seem to be necessary.

>     b) "Paper" tab: paper size should be "ARCH E" (36" x 48")
>     c) "Device options" tab: under color control, choose "Use Image
> Color Matching", click on the "Choose method" button beneath it, and click
> on "Host Image Color Matching".

I left this as the default, as I recall.  Worked fine.

>
> I'm not sure if a) and c) are absolutely necessary to print, but they do
> seem to be necessary to view the file properly in gv.
>
> 3. In PowerPoint, under "File/Page Setup...", choose "Custom" page size
> and enter in something like 35" width and 46" height.  The whole poster
> will be one big slide.  You can choose portrait or landscape orientation.
>

If I remember correctly, the default it brings up automatically for a
custom size (if the poster printer is set as the current printer) worked
fine.

> 4. Learn how to use the program.  There are tools at the bottom of the
> screen that let yo draw boxes, add shading or shadow, add text boxes,
> align things, etc.  I won't explain in detail, but there is online help.
>
> 5. Use "Insert/Picture/From File..." to import EPS graphics.  EPS is
> Postscript with something like "%!PS-Adobe-2.0 EPSF-2.0" as the first
> line, and a Bounding Box.  If your PS file does not conform to EPS, you
> can use ps2eps on the astro network or the "Gsview32.exe" program
> (Windows version of Ghostview).  In Gsview you can not only convert PS to
> EPS, but also add a TIFF preview to the EPS file which PowerPoint can
> display.  Without the preview, PowerPoint will show you a white box only,
> although the figure will come out properly when you choose "Print".
>
> Get Gsview at http://www.cs.wisc.edu/~ghost/
>
> 6. Under "Format/Picture..." you can adjust the size of the figure,
> maintaining its aspect ratio, and so forth.
>
> 7. When you're ready to make the PS file, save the file and go to the
> "File/Print..." menu.  Be sure to select the right printer (HP DesignJet
> 5500 PS) and click on "Properties" to make sure the options you set in step
> 2 are in effect.  If you've set up the page to have the proper size you do
> not need to select the "Scale to fit paper" option.  Click OK and save the
> file as "something.ps" (not .prn).
>
> 8. You should be able to look at the .ps file in GSview (choose User
> Defined under "Media") or ghostview.
>
> 9. When you SCP the file to your workstation, use ASCII mode (this will
> avoid all those ^M's, although I don't think they are a problem).

I don't believe so either.  If they are, you can always use dos2unix to
fix them.

>
> 10. Print the file (lp -d poster something.ps).  It takes about 45
> minutes.
>
>




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