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General Business Services

Travel - Before You Go (click)

Administrative Forms

Proposals / Contracts / Grants

Administrative and Other Departmental Contacts

Payroll / Personnel / Benefits

Orientation - Office Space and Keys

Purchasing - Before You Buy (click)

Ergonomics and Safety

Computing

Equipment

Office Supplies

Student Services

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Ergonomics and Safety

Attila Kabai is the Department Safety Officer.

Bill Boyd is the department Egronomic Evaluator. You may request an Ergonomic Workstation Evaluation with Bill.

If you are driving to the CARMA site or visiting any high altitude location, read this page about altitude sickness.

Computing

One must have a computer account in order to access shared disks in the astro network and print on departmental printers. To establish an account, complete a Computer Use Authorization form – available in the copy/mailroom or online at http://astro.berkeley.edu/resources/computing/ – and return the completed and signed form to Bill Boyd in 401 Campbell.  The Undergraduate Computing facility in 705 provides computing resources to declared majors in Astrophysics. 

Equipment

  • Copiers: We have two Lanier copiers in room 665.   One copier is a color copier/Fax/Scanner.  The other is a high speed black and white copier.  Black and white copies are .06/each.  Both machines use the same copy code to operate.  See the front desk person in 601 to obtain your copy code.  If you are a GSI or a Reader for a class, ask them for the instructional copy code for class copying.  Report any problem with the machines to the main desk person in 601.
  • FAX: Use the Lanier color copier to send Faxes now.  FAX header sheets are near the FAX binder attached to the shelf; please complete one each time you send a FAX, and place it in the Black binder on the shelf.
  • AV: The departmental VCR is in 544.  Portable overhead projectors and slide projectors are in locked cabinets.  Bill Boyd can provide you with an overhead projector.  For a modest fee, Campus Media Services can usually provide what the Department does not have.
  • Laser Pointer: This is available from Bill.
  • Typewriters: A typewriter is available in 601 during business hours.

Office Supplies

Some basic supplies are kept in the copy/mailroom cabinet.  White Board Markers and Transparencies are kept in the front office.  Please sign out what you take; if you don’t see what you need, ask the main desk person in 601.   For other items, please see the Purchasing page.

Student Services

Dexter Stewart is responsible for a variety of functions in support of the academic mission of the Department.  Dexter is the person to talk to for any information related to undergraduate advising and graduate student services.  Dexter Stewart advises students on academic regulations and deadlines set by the campus; and acts as a liaison between students, the College, the Graduate Division, and other campus units.  See her for any issues regarding student academic life, and all financial matters concerning tuition, stipends, registration fees, and fellowships.

Payroll / Personnel / Benefits

Address department Human Resources questions to

Hiring:  Mary Minch (room 613) prepares hiring paperwork for all non-senate academic, staff and student appointments.  Go to administrative forms (on the Astronomy website), print the Request for Appointment form and turn it in to Mary.  The process will not begin until the HR officer receives an approved Request for Appointment form.  Mary provides information on health benefits and other personnel issues.  

Timesheets for Hourly Employees:  Blank timesheets are available in the copy/mailroom. Submit to the main desk person monthly prior to the deadline (listed on the timesheet). 

Visas:  Regulations change often and are stringent and unyielding!  Know what the limitations may be on your visa status!  Check with Mary before making any plans, changes, or promises regarding visas for employment of international candidates. 

Workers Comp/Injuries:  Work related injuries MUST be reported within 24 hours of the injury. See Mary immediately if you are injured, or are the supervisor of an injured person. 

Listing Academic Positions:  Normally this activity is coordinated through the College of Letters and Science.  See Mary or Karen as far in advance as possible when you know you will be recruiting or hiring, particularly if a visa may be required.  Approval by the Dean is often required and this may take several days.