Spirit of Lyot: Presenter Instructions

May 25, 2007

http://www.lyot2007.org/


Dear Colleagues,

Please take a few minutes to review the following information
regarding oral presentations, followed by instructions
for poster presentations:

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ORAL PRESENTATIONS
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1)  LAPTOPS:  
Each speaker may present their talk from their 
own laptop.  Before the beginning of each session we will 
connect all of the session's laptops to an 8-port AV switch.  
Each laptop will be tested for connectivity.  When your turn 
for speaking comes up, you may bring your laptop to the 
podium, or control it remotely through a USB device 
(we can provide this, as well as a green laser).
We will not have wireless microphones.  


2)  FILES FOR BACKUP, CONFERENCE SUMMARY & WEB ARCHIVE:
Please e-mail or otherwise provide a copy of your talk
to Christian Marois (cmarois@igpp.ucllnl.org).  The 
purpose is to have a backup of your presentation on another 
laptop in case something goes wrong. We would also like to 
use these files for a conference summary talk given by 
James Graham on Friday, and for posting on the web site.   
PDF, PowerPoint, HTML, and Pages 1 and 2 are
formats that we can handle.  If necessary, we can also
transfer your talk using a USB memory stick when you
arrive at the conference.

3)  TALK DURATION:
Please allow adequate time for questions.  For a 15 minute
slot, the talk should be 12 minutes plus 3 for questions. 
For all other talks, we require 5 minutes for questions.
We will have a countdown timer available to make sure
the time limits are applied fairly.

4)  RELATED ABSTRACTS and POSTERS
As you prepare your talk, you may wish to search through
the list of abstracts (see the web site http://www.lyot2007.org)
to find related topics and themes that may be 
relevant to your presentation.  Poster presenters
would be particularly appreciative if in your talk you
pointed out posters that are relevant.

5)  GENERAL SUGGESTIONS
For the majority of talks, the Lyot SOC would like to
see some emphasis on future directions and open 
questions.  With this request, we hope to foster
innovation and new directions in the field,
two guiding principles of our conference.

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POSTER PRESENTATIONS
*****************************************************************

1)  ORAL PRESENTATION 
Poster presenters will have 2 minutes
to present their poster orally.  If you wish to display one or
two slides using powerpoint, pdf, html, or pages, you must 
e-mail this file to Christian Marois (cmarois@igpp.ucllnl.org) 
before June 02 (Saturday).  The presentations will be loaded on 
a single laptop.  Posters assigned to the Mon-Wed sessions 
will present the oral version in Monday's "Poster Express" 
session.  All posters that appear in Thursday's sessions 
will be presented in Tuesday's "Poster Express".  

We would also like to use these files for a conference summary 
talk given by James Graham on Friday, and for posting on 
the web site.

2)  SESSIONS:  
Posters may stay up for the entire duration 
of the conference, even though the conference agenda groups
posters with certain sessions (mainly for conceptual purposes).

3)  SIZE:  
The postable area of each poster panel is 46" high 
and 72" wide.  To accommodate as many posters as possible, we 
request that the poster widths are set to <36" (0.9 m). However, 
if you have already printed a larger poster, we can 
accommodate a few posters that exceed the width limit.

4) LOCATION:  
All poster panels will be located in Chevron Auditorium.  

 
Sincerely,

Paul Kalas
UC Berkeley